Live Music HQBullfrog Creek Brewing

Bullfrog CreekValrico, FL

Live Music HQ / Overview

Overview

The stage at a glance.

Open dates, pending requests, and who's playing next.

Pending requests

Needs you

—Approve or decline in Requests

Open dates

Public

—Bookable right now

Approved acts

Roster

—Can self-book open dates

Gig-night sales lift

Toast

—vs same weekday, no music

Coming up

Booked gigs

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Gig calendar

Every date, under control.

Open a date with its start time, set length, and pay — musicians request from what you publish.

New

Open a date

Date

Start time (ET)

Length

Stage

Looking for

Pay ($)

Public note (shown to musicians on the date card — e.g. "Anniversary party — country or classic rock preferred") Notes (internal, staff only)

Booking inbox

Who wants a stage.

First-time acts get vetted here too — approving their request approves the act.

Roster

Every act on file.

Track who delivers. Set the rebook flag — acts marked "No" can't be approved again without an explicit override.

Gigs & sales

Did the music pay for itself?

Taproom sales (from Toast) during each act's exact set window, compared against the same weekday & hours over the previous 4 weeks.

Gig-window sales

Toast

—Across all past gigs

Average lift

vs baseline

—Same weekday & hours, prior 4 weeks

Paid to musicians

Booked

—Total pay for played gigs

Bookings history (all statuses)

Automatic campaign

Emails on autopilot.

Every approved gig gets this sequence. Edits apply to anything not yet sent.

Sequence

Email steps

Merge fields: {contact_name} {act_name} {event_date} {event_time} {duration} {pay} {phone} {musician_email} {site_url} {location}

Outbox

Queue (latest 200)

Settings

Words & wiring.

Public page text, the agreement, notification emails, and calendar sync.

Public page

Page text

"How our venue works" (hero paragraph) Live Music & Entertainment Agreement (markdown: ### headings, **bold**)

Notifications

Host email (gets all notifications)

From address

Site URL (used in emails)

Google Calendar

BFCB Events sync

Approved gigs post automatically every 10 minutes. The calendar must be shared with the robot account below ("Make changes to events").

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Access

Who runs the show.

Admins manage dates, requests, musicians, emails, and other admins.

Passcode

Re-adding an existing email resets that person's passcode.